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To set tag options
| 1. | Select Edit... from the 'Fields' menu (ctrl + d) and click on the field you wish to edit in the field name list.
or
Right-click on a field on the page and select Edit Field... |
| 2. | Click the Searching tab. |
| 3. | Ensure that the appropriate Tag string is selected from the drop down list (see notes below). The corresponding Tag type (Text, Graphic or Part of a graphic) is set automatically.
This is only used when its Match box is checked. |
| 4. | Select from the options: |
Multiple occurrences allowed
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A field may occur more than once per page.
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Subfields may precede the tag
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Sub-fields may occur earlier on the page than the tag itself e.g. on the preceding line.
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Front page only
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Only searches for the field on the 'front' sides of the paper, usually odd-numbered (right-hand) pages.
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Back page only
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Only searches for the field on the 'back' sides of the of paper, usually even-numbered (left-hand) pages.
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| 5. | Specialists may use the Required font characteristics section to alter the font characteristics set up for the field. See Font Attributes for Specialists. Select Match to set which characteristic(s) must be matched before a field is recognized. |
To set field end options
| 1. | Select Edit... from the 'Fields' menu (ctrl + d) and click on the field you wish to edit in the field name list.
or
Right-click on a field on the page and select Edit Field... |
| 2. | Click the Searching tab. |
| 3. | To define how the end of a field is detected, select from the options in the Field Ends at section: |
New tag
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Field ends when another tag found
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End of page
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Field terminated by end of page
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Blank line
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Field ends when a blank line is encountered
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| 4. | Type in the values for: |
After Columns
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Maximum width of the field in characters
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After Rows
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Maximum height of fields in rows
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| 5. | Starting page: enter the number of the page on which to start the search. |
| 6. | Repeat every: enter the number of pages to be counted till the next search is started. Note: if you enter a number that is bigger than the number of pages (after the starting page) in the document, only one multi-page set will be created. |
| 7. | Repeat for other fields. |
Notes
| • | When text is used as a search tag, the whole of the text block (as defined by the PCL file) is displayed in the 'Tag string' box. (If you are setting up a tag manually, you must enter the text here yourself - see Defining data fields and tags.) If there is variable data in the text block, click in the Tag string box and edit the text to remove it.
If 'Match' is checked but the string is null then a match will occur if any text whatever is found in the designated area (subject to any font characteristics that are being checked). |
| • | When a "whole" graphic is used as a search tag, a unique 40 character hex string is assigned to it (this includes any white borders that are part of an image) and displayed here; it should not be edited.
If you are setting up the tag manually, you can right-click on a graphic and choose Graphic details to see the 40 character string that you need to enter in the Tag string box. |
| • | When only part of a graphic is used as a search tag, white edges within the swept rectangle are trimmed off before its hex string is calculated. Only one graphic in the area can be recognized. Text in the area is also ignored. |
See Examples.
Tips
| • | If a barcode is used as a tag, the tag type may be text or graphic: it depends on the system which created it. |
See also
Defining data fields and tags
About extracting data
Field Problems
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