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Setting advanced options in field definitions

Setting advanced options in field definitions

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Setting advanced options in field definitions

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Click to expand/collapse hidden textTo set advanced options
1.Select Edit... from the 'Fields' menu (ctrl + d) and click on the field you wish to edit in the Fields list.
or
Right-click on a field on the page and select Edit field...
2.Click the Advanced tab.
3.Tick the boxes to:
oOmit from output The data for this field will be omitted from the output. Any other actions (such as processing sub-field or causing a new file to be started) will still occur.
oThis field starts a new XML level If this tag is the parent of any sub-fields then these sub-fields are contained within this field in the resultant XML, otherwise they are on the same level as their parent.
oUse this field 
in the file name If you opt to split the file into sections, the field name is used as part of the file name. For example, if the file is called TEST.PCL the field contains ABCD and the output specification is *=.PDF then the output file name will be TESTABCD.PDF
in the page name To use the field name when creating multi-page TIFF image files (i.e. when 'Multi-page TIFFs' is selected in the Export options, see TIFF images file export).
4.Set up the 'Action' condition (in the case of Composite fields, the 'Action' box on the Definitions page of the dialog remains gray until an action occurs; a tick is then shown):
oEach time field found The 'Action' occurs every time the field is found, or
oWhen field changes The 'Action' occurs only when the contents of the field change (not meaningful for tags, as they are set up to search for occurrences of the same text string). The sub-fields of Composite fields will only be exported if the contents of their parent field have changed, or
oWhen field absent The 'Action' occurs only when the field is not detected. This is only useful if a search criterion such as a tag or font characteristic is specified, or the field is a sub-field of a field with such a criterion.
5.Choose whether the 'Action' relates to the page where the field is found - This page - or to the Next page.
oStart a new file Creates a new output file each time an Action condition is met. See also Filenames and wildcards.
oUse another fields file  When an Action condition is met, the value of the field supplies the name of a field definitions file (the default extension is .EE and the default folder is that of the current field definitions file). The "new" field definitions file is loaded and applied immediately, up to once per page.
oReset sheet count Set the sheets of paper count back to zero; see Special fields in composed strings.
oOmit page Omits the current page from the output.
oWrite log record  When requested by Log file options, a log record is written for any page on which the field is found.
oStart a new log file each time an Action condition is met (instead of accumulating all log entries in a single log file).
oStart a new set When jog offsetting or stapling has been requested for a PS printer: a new set is started, automatically ending the current set (if there is one). See More options for PS export.
oEnd set  Ends a jog offsetting or stapling set on a PS printer. (This does not need to be specified if there are no sheets between this set and the next - 'Start a new set' ends the current set automatically). See More options for PS export.
oTray Enter an input tray number to force the use of that tray when the Action condition is met. This is useful for cases where coloured paper is required for a header or trailer page.
oBin Enter an output bin number to force the use of that bin when the Action condition is met.
oOverlay number A tag can be linked to an overlay. Type the macro number in the box and select whether that overlay is to be turned on or off when it recognizes the selected tag.
oNew back page Creates a new 'back' page if the Action condition is met. This page will be blank unless this field (or another on the 'front' page) adds something with a Plugin using the 'On the back' option, see below:
oCall Plugin Select one of the Plugin options from the drop down list. This list will depend on which plug-ins are installed on your system, see Using plugins.
An image or text may be added to the back of the target page: tick the On the back checkbox. This forces duplex printing even on simplex jobs (long-edge binding if portrait and short-edge binding if landscape).
Click to expand/collapse hidden textTo set fixed-pitch text export options
1.Select Edit... from the 'Fields' menu (ctrl + d) and click on the field you wish to edit in the Fields list.
or
Right-click on a field on the page and select Edit field...
2.Click the Advanced tab.
3.Set up a space-filling option:
oTrim Removes leading or trailing spaces from the extracted field data.
oAlign - Left Uses spaces to fill out the extracted field data to the column width so that the text is aligned to the left.
oAlign - Right Uses spaces to fill out the extracted field data to the column width so that the text is aligned to the right.
oSpacing Type in the width of the column to be filled by aligned text, measured in the units set up in the Configuration dialog (default unit is 1/300 inch).
4.Click OK.

Tips

Select Show from the 'Fields' menu to view the position of fields and tags on the page, see Viewing data fields and tags.
A number of Actions specified by fields on the current page are indicated by these letters at the right-hand end of the status bar and in the Log when Show field details is selected.
B new Back page
F start a new File
L write Log record
O Omit page
R Reset sheet count
S start a new Set

Links

Defining fields and tags

About fields and tags

About extracting data